VAT - Registration


BCE supports multiple VAT registrations, where for example, an organisation has a separate EU registered business in a different country.

VAT Registration Number

A VAT number is issued by the HMRC when a business registers for Value Added Tax.

The UK VAT registration number is a unique ID that uses a prefix of GB and has 9 digits. This number is found on VAT reports and on VAT certificates and is included in all correspondence with HMRC relating to VAT.

There is a legal requirement to include your VAT registration number on all sales invoices you issue.

For your suppliers' who are VAT registered, it is important they include their VAT registration number on all their invoices.

It is important to use the correct VAT registration number in order to reclaim input tax. If required, a VAT registration number check can be performed to check the validity of the VAT registration number using the following HMRC link:

EU VAT Registration

For business transactions with EU countries, the EU VAT registration numbers are different to the UK as they have their own unique prefix ID.

You can check HMRC for a list of ID formats from EU countries using the following link:

Setting up VAT Registration & Rates

VAT Registration

To enter VAT Registrations:

  1. Select AdminVAT Registrations > New Registration and enter the following details:
  • Registration Number
  • Country Code
  • Valid From Date
  • Valid To Date
  • Cycle (months) - VAT reporting frequency
  1. Select Create​ and the VAT Registration is saved in the system and can be selected when entering documents and reporting.

VAT Rates

To enter VAT Rates:

  1. Select AdminVat Rates > New Rate and input the details in the following fields:
  • Name
  • Country code
  • Rate %
  1. Select Create and the VAT Rate is saved in the system
    Select Create​ and the VAT Rate saved in the system and can be selected when entering documents and reporting.
For further information on VAT Registration and VAT rates please refer to GOV.UK.

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